Online payment for associations, clubs and schools
Revolutionize your financial management with a highly flexible integrated online payment system (up to 10 times)
- Seamless, secure user experience
- Adapted to the specific needs of associations, clubs and schools
Try the software free of charge for up to 5 activities
A secure, comprehensive payment platform
Automation
Automate the membership and registration process with our solution that integrates payments directly into your member database. Set personalized payment intervals, and we'll take care of reminders and confirmations.
Secure payments
Transactions protected by advanced encryption to ensure the security of your data and those of your participants with Stripe technology. Various payment options for maximum convenience and peace of mind.
Flexible payments
Offer a variety of payment options, including credit cards, SEPA direct debits, checks, cash, gift vouchers etc. Increase your sign-up rate by offering your members the ease of paying the way they prefer.
Testimonials: Our users have their say
Time saving
"Checks are ultimately a nightmare, a big waste of time, with mistakes."
Security
"First of all, online payments are secure. It's absolutely reliable".
Reduces overdue payments
"I've done the math, our unpaid debts are divided by 20, which means that now it's epsilon."
Reassures your students/members
"There's also the option of paying by SEPA, which I think is reassuring".
Discover how Viviarto software has transformed the financial management of our partner associations, clubs and schools, thanks to our intuitive and secure online payment system.
Loys at your service
Are you a sports association, club or school? Do you have any questions? Don't hesitate to contact me, I'll be delighted to help! 😉
- 06 65 05 38 51
Hello, I'm Loys!
As co-founder of Viviarto, I love being close to the schools, clubs and associations that have chosen Viviarto as their management software!
Why choose online payment with Viviarto ?
More than just a payment system, an enhanced experience.
24-hour accessibility: our platform is always available, enabling your participants/members to register for your activities and pay online at any time, wherever they are, from their smartphone, tablet or computer.
Financial tracking and reporting: get real-time financial reports for accurate cash flow monitoring. Analyze revenue trends, monitor overdue payments and export data for simplified accounting.
Personalized assistance: for each association, school and club, our team of experts is on hand to guide you through the configuration and use of our payment system. We offer responsive support to answer all your questions and help you make the most of our platform.
100% customizable payment: you choose exactly what you want for your payment methods. Whether on-site or online, SEPA, cheques, credit cards, gift vouchers and more... Explore our multitudes of possibilities for your students and members and adapt them to your different activities.
How does it work?
1. Create your payment methods
Start by setting up your payment methods. Whether by credit card, cash, check or direct debit, Viviarto offers a variety of options to meet your specific needs.
2. Allocate them to your different activities
Link different payment methods to your courses, workshops or events. You can define specific rates and payment intervals for each activity. Update or modify payment methods at any time to keep pace with the needs of your association, club or school.
3. Your members / students register online
Your members can register and pay online in just a few clicks. The process is intuitive, fast and accessible from any device. After payment, they receive instant confirmation, guaranteeing a seamless user experience.
4. Track your payments, personalize, add...
With our dashboard, track payments, registrations and balances in real time. Customize reports, add notes, and manage refunds with ease. Viviarto gives you complete control over your finances.
1. Create your payment methods
Start by configuring your payment methods. Whether by credit card, cash, check or SEPA direct debit, Viviarto offers a variety of options to meet your specific needs.
3. Your members / students register online
Your members can register and pay online in just a few clicks. The process is intuitive, fast and accessible from any device. After payment, they receive instant confirmation, guaranteeing a seamless user experience.
2. Assign them to your different activities
Link different payment methods to your courses, workshops or events. You can define specific rates and payment intervals for each activity. Update or modify payment methods at any time to keep pace with the needs of your association, club or school.
4. Track your payments, personalize, add notes
With our dashboard, track payments, registrations and balances in real time. Customize reports, add notes, and manage refunds with ease. Viviarto gives you complete control over your finances.
"Viviarto takes us by the hand and guides us".
Laetitia Bisch (known as Titi) - Paris Impro
Viviarto's commitments
A platform that grows with you
We are committed to constantly developing our platform to meet the emerging financial challenges of associations, clubs and schools. With Viviarto, you have a powerful ally for future-proof financial management.
Your partner every step of the way
- A team at your service to understand your needs
- Customized training sessions for you and your team
- Access a comprehensive library of guides, tutorials
- You will be assigned a referent to support you
FAQ - online payment
Is online payment mandatory on Viviarto ?
No, you can choose whether or not to offer online payment, depending on your habits and strategy. You can also offer online payment and "offline" payment (direct payment: checks, cash, etc.).
Are online payments secure?
The security of your online transactions is our top priority. Our online payment software uses advanced security protocols to ensure total protection of every transaction.
We use Stripe technology, a recognized leader in online payments, to encrypt every transaction. This technology is renowned for its reliability and compliance with the strictest international security standards. With Stripe, your members' payment information is encrypted as soon as it is entered, ensuring that sensitive data is always protected.
We are also committed to keeping our software up to date with the latest advances in payment security. This includes regular updates to incorporate new security measures and ensure that our system remains in line with industry best practice.
What types of payment does the software support?
At Viviarto, we understand that every association, club and school has its own particularities and requirements when it comes to managing payments. That's why our software offers a wide range of payment options, in one or more instalments, to meet the diverse needs of your organization and your members.
In addition to traditional online payments such as credit cards (CB) and SEPA bank transfers, our system integrates on-site / live payment options such as checks, cash, account-to-account transfers, ANCV checks, ACTOBI, Bon loisir Mairie, Bon cadeau, Bourse d'enseignement artistique, Coupons sport, Carte collégiens de Provence, chéquier jeunes, CB sur place, coupons sport, Donation, Pass, Pass'Sport, on invoice (partners), etc.
This flexibility ensures that all your members/members/participants, whatever their preferences or constraints, can make payments easily and without complication.
Our aim is to provide a payment solution that adapts 100% to your specific needs. We are constantly listening to our customers to integrate new payment methods and optimize the user experience. With Viviarto, you're guaranteed a payment system that evolves with you, ensuring efficient, secure financial management adapted to the realities of your association, school or club.
Does the software offer payment tracking and reporting functions?
Absolutely, our software is equipped with payment tracking and reporting features designed to simplify and streamline the financial management of your association, school, studio or club. Here's how these features can help you:
- Real-time payment tracking: you have access to a comprehensive dashboard that displays transactions in real time. This allows you to instantly monitor the status of payments, the "Who paid what when and what remains to be collected", whether for membership fees, donations or other types of financial transaction.
- Transaction history: access a complete history of all financial transactions, essential for auditing, tax compliance and budget planning.
- Emailing and SMS communication tool: Set up personalized emails to notify you of overdue payments or any other noteworthy financial activity.
In short, our software offers a complete solution for payment tracking and reporting, giving you the control and visibility you need to manage your association's finances efficiently and transparently.
How do I manage refunds or payment cancellations?
The software makes it easy to manage refunds and cancellations, with options for handling these requests in an efficient, user-friendly way.
Managing refunds and payment cancellations is a crucial aspect of our software, designed to make these processes as simple and efficient as possible. Our system enables you to process refund requests quickly, thanks to an intuitive interface. You can initiate refunds directly from the dashboard, reducing administration time and minimizing potential errors.
If you need to cancel a payment, the software also makes the process easy. You can cancel a transaction with just a few clicks, or simply postpone the debit date, and the system will take care of the rest, including any necessary adjustments to the financial records (future debits, total committed revenue, etc.).
What's more, our software ensures complete traceability of every refund and cancellation, which is essential for your financial record-keeping and for potential audits. We understand that every organization has unique needs, and our solution is designed to offer the flexibility to adapt to your specific processes.
Can we customize payment forms to suit our specific needs?
Of course, our payment forms are fully customizable to meet your association's unique needs.
Adaptability to the specific needs of your association is one of the strengths of our software, and this extends to the customization of payment forms. Understanding that every organization has its own requirements, we have designed our forms to be fully customizable.
You have the freedom to modify and adjust form fields to collect exactly the information you need. Whether it's to include specific payment options, membership information or file attachments, our system offers complete flexibility.
Customizing forms doesn't stop with their creation. You can continually update them to reflect changes within your organization or to meet emerging needs. You can create different forms and assign them to your activities. This ability to evolve ensures that your online payment system always remains aligned with your association's objectives and processes.
How do you ensure compliance with financial and privacy regulations?
Our software is regularly updated to comply with the latest financial and privacy regulations, ensuring that you always remain compliant.
We carry out regular updates to incorporate the latest changes and requirements of financial and privacy regulations, such as the RGPD in Europe or other international standards. These updates ensure that your association, club or school remains compliant with the latest standards, without you having to worry about technical or legal details.
Try our solutions free of charge for up to 5 activities
Contact us today to schedule your first free demo and start simplifying your financial processes today.
100% free of charge if you don't use online payment .
Commission of 1.92% incl. VAT if you use online payment