Association, school, studio and club management software

Viviarto is not just association management software. Viviarto is a team of enthusiasts who offer a simple management platform, enabling every association, school, studio or club to manage its courses, workshops, events and training sessions more serenely, while increasing the number of registrations.

With Viviarto, our unlimited daily support allows you to :

• Make it easy for your members to sign up for your activities: create schedules that are easy to book, and offer all types of payment, online or on site.
• Simplify day-to-day registration management: centralize all your registrations in one place. Set quotas, manage waiting lists and track cash receipts.
• Publicize your activities: Communicate simply with your members, call on our communications experts and list your activities on the viviarto.com website to raise your organization's profile.

All structures offering courses, internships and other artistic, sporting or cultural activities can call on Viviarto to relieve their day-to-day management and increase their enrolments. This tool is specifically designed to manage your schedules. Our experts are trained to assist you with your registration issues. No need to be an accountant!

If you're a federation, a sports office or an organization that groups together several structures, you can also call on Viviarto as a partner to help the members of your network better master digital management tools in their day-to-day work.

If you're an individual, you can't use the Viviarto management application. However, you can find the activities of your dreams and sign up for them very easily from your smartphone!

If you join Viviarto during the season, our management software is free for setting up your courses and workshops, and our support is unlimited. This is your chance to try out the platform, free of charge and with no obligation.

If you'd like to use Viviarto for your annual activities, or for one-off events over an entire season, access to our modules is available as an annual subscription, payable in instalments, with prices adapted to the size of your structure and the type of support you require: autonomous access or 100% support.

If you offer online payment to your members, expect to pay a commission of 1.9% (incl. VAT) on the transaction amount. You can choose not to offer online payment, in which case the management of your collections is free of charge.

Yes, we do! If you join Viviarto during the season, our management software is free for setting up your courses and workshops, and our support is unlimited. This is your chance to try out the platform, free of charge and with no obligation.

To start this trial, simply call us on 06 65 05 38 51 or send us your request via our contact form. Following your discussions with our experts, you will be able to create your account on the Viviarto application and begin your trial in pairs with your Viviarto Referent⋅e, who will guide you step by step through the creation of your first activities.

First, contact Viviarto either by telephone at 06 65 05 38 51 or via our contact form.

After this exchange, either create your organization's account yourself or ask your Viviarto advisor to create it for you.

Once you've created your account, you can easily offer your members the chance to register for your next activity (courses, course cards, workshops, training sessions, events) directly from their smartphones. Each activity version has its own settings and functionalities: presentation in the form of schedules or cards, activation of a waiting list, online or on-site payment, attendance sheets...

Once published, your activity schedule is available on a dedicated, fully hosted and secured page by Viviarto. To make registration easier, insert the link to this page directly on your website.

Your future students can now register independently by clicking on the activity of their choice, on the day and at the time of their choice.

Then follow the filling of your courses in real time and check that everything is running smoothly.

If you have opted for "pay online", direct debits will be made automatically on the scheduled dates, and the associated registration income will be systematically paid to you every two weeks.

If you collect direct payments (checks, vacation vouchers, cash, etc.), enter them as you go in your Viviarto Dashboard. Then check the Consolidated Payment Tracker to get a clear overview of your cash receipts.

Do you have a question? Contact your Viviarto advisor, who knows your situation inside out and can suggest the most appropriate solutions.

Yes, of course! We've got it covered. Thanks to our association management software, all your members' registrations will be filed in real time in your database, and you won't have to do any administrative processing other than keep track of your activities.

Intuitive, seamless registration for your students on the website also reduces the number of redundant questions. Managing your activities with our platform will literally cut your administrative processing time by 90%.

All association management software is designed to save you time in your daily administrative tasks, but not all are equally effective. At Viviarto, our mission is accomplished when you feel confident⋅e in using our association management software. That's why every new structure that chooses Viviarto is monitored daily by a Referent Viviarto by e-mail, visio and telephone. Whatever its size or the level of IT expertise of its administrators.

Choosing Viviarto means using a simple, modern management solution with the assurance of reliable, responsive local support.

There aren't really any rules: it depends on the motivations of each structure manager. To answer this question, ask yourself the following:

• Would you like to simplify your day-to-day administrative management?
• Do you feel the need to modernize your organization?
• Have your players ever asked you if they could register from home, on their smartphone?

If you answer YES to all three questions, it makes sense to use management software to organize your activities, whatever the size of your organization.

Viviarto supports structures of all sizes, from 30 to 2,500 registrations per season, and our association management software adapts perfectly to each structure's situation and budget.

If you have any doubts about Viviarto 's suitability for your situation: Let's talk 😉 Call us on 06 65 05 38 51 or send us your questions via the contact form.

No, not at all, you're 100% free to choose 🙂 You can offer registrations, without offering it to your players, simply by collecting your cheques. Viviarto association management software facilitates access to ALL your activities and for ALL your members, whatever the means you offer.

It's a huge time-saver compared with collecting cheques, and Viviarto covers all the scenarios you encounter on a daily basis. For example, you can offer direct debit in 1, 3 or 10 instalments on the same course, with due dates set at your convenience. But it also comes at a cost, which you need to factor into your operating costs (see the question How much does Viviarto cost?).

It's an important question, and a choice that needs to be clarified. Our experts will be happy to talk with you to advise you on the option best suited to your situation, by telephone on 06 65 05 38 51 or by email via our contact form.

Yes, of course! All Viviarto transactions are 100% secure.

Thousands of online payments are processed by Viviarto every day, and the reliability of these transactions is the strength of our reputation. Security is our top priority.

Viviarto is the only platform that makes it really easy for your students to register for your courses, in the form of intuitive activity schedules, taking into account all the particularities of your offer.
Our objective is simple: to make registration for your activities as easy as possible to achieve a 100% fill rate.

Thanks to the daily support of our passionate experts, you're guaranteed never to find yourself alone⋅e in front of your screen, not knowing what to do. The human quality of our support is second to none, as all our customers can testify.

In addition to the management tools, we offer each structure that joins the Viviarto community the opportunity to publicize its activities, to increase the number of registrations. A preliminary discussion with our communications experts via the contact form is required, to fully understand your situation and wishes.

For all these reasons, 95% of the structures we support remain loyal to Viviarto from one season to the next, deciding to continue managing their courses and training sessions with our intuitive association management software.

Viviarto is more than just a registration form. Viviarto 's association management software offers a wide range of modules. They have been designed to manage your association's activities from A to Z. Specific features include :

• Pay online from 1 to 10 times, on the dates of your choice
• Registration of paper registration files to centralize smartphone and paper registrations
• Waiting lists, which can be activated for each course, provide you with the contact details of people interested in activities that are already fully booked.
• Send targeted emails or SMS: By course, day, member...
• Print out attendance sheets, on paper or digitally on smartphone
• Multi-course cards, with real-time consumption monitoring

In addition to the many intuitive management tools available. Viviarto is also a great way to promote your structure to a community of enthusiasts in your artistic, sporting or cultural sector. If it makes sense for you, we can showcase your activities on our platform for referencing artistic, sporting and cultural activities.

Finally, Viviarto is a place for exchanging best practices, with a single mantra: Live your passion, Viviarto takes care of you. Choosing Viviarto to help you manage your business means surrounding yourself with a team of enthusiasts who can offer you 5 years of expertise to help you deal with issues that go beyond simply registering on the Internet.

Yes, of course, because our support is comprehensive and our management tools are easy to use. As soon as you register with Viviarto, we appoint a member of our team to act as your main contact. Your Referent first task will be to fully understand how your business operates, during a 30-minute phone or video conversation with you.

If you're not computer-savvy or equipped, your Viviarto Referent⋅e will take care of everything for you in the first instance. In particular, he or she will register your activity schedule on the platform. Then, he or she will take the time to gradually train you on the most useful management tools on a daily basis.

Our greatest strength is the quality of our support. All our customers say it: whatever difficulties they encounter, Viviarto always responds very quickly.😉

Yes, absolutely! The closeness you maintain with your audience is essential. Just like the one we cultivate with each structure we work with.

Viviarto has been designed with just that in mind: to help you reduce your daily administrative workload. So you can spend much more time with your students and players.

Do you have questions or difficulties in your day-to-day management? Our team of enthusiasts, based entirely in France, will be delighted to provide you with answers and solutions. If you already use Viviarto, contact your Viviarto Référent⋅e first. He's the person who knows your problems best. Outside working days, you can
contact our team via the contact form or consult the Help Center.