The management software for theater schools and associations
Your essential partner for the smooth and efficient management of theater schools and associations. Discover how our innovative software can transform your administration, freeing up time so you can focus on staging your actors’ success.
Try our solutions for free for up to 5 activities
Theater schools and associations trust us
Viviarto’s roots, where it all began! Jacques and Loys met in theater class, both sharing a passion for improvisation.
From this encounter, an improvisation troupe emerged, along with several projects, as both had an entrepreneurial spirit. By interacting with various actors in the artistic community, the idea for Viviarto gradually took shape. Software designed by improvisation enthusiasts to simplify and energize the management of theater schools.
100% of what you need in 1 software for your theater school or association
Our software offers a complete solution for the management of your theater school or association, from the beginning to the end of each act.
Online Scheduling
Orchestrate your activities and supervise your instructors with ease thanks to our scheduling management software.
Manage your registrations
Opt for smooth online registrations for your theater classes, in less than 4 minutes flat
Communication Tool
Emailing and SMS for fluid and direct communication with your students and members.
Online Finance and Invoicing
Be efficient in financial management by generating and sending your invoices with a single click.
Promote your theater school
Boost your theater school’s visibility by featuring it on the Viviarto.com platform.
Reduce your administrative tasks by 90%
Simplified Management 🎭
Because every act matters, Viviarto simplifies your daily management
- Manage registrations, classes, and events in a few clicks.
- Real-time monitoring of class occupancy to optimize your planning.
- Centralized database for easy access to student information.
Intuitive Planning 📆
Your educational scenario, our digital staging
- Weekly and monthly planning for a clear overview.
- Easy addition of new classes, workshops, and courses.
- Customizable planning according to your specific needs.
Facilitated Communication 📩
The magic of instant communication
- Automated notifications for students and parents.
- Integrated communication tools to inform and engage your community.
Security and Confidentiality🔒
Your data, your scenario:
- Enhanced security to protect sensitive information.
We support you at every stage 👩🚀
Learning to use our management software is as simple as stepping onto the stage.
- A team accessible by email and phone
- A help center with detailed tutorials
- 3 free webinars per week, all year round
- Personalized support with a dedicated expert
Loys at your service
Are you a theater school or association? Do you have any questions? I’m here to help you find the right tone. Contact me! 😉
- 06 65 05 38 51
Testimonials from Theater Schools and Associations using Viviarto
Seeking Answers?
What is the cost of Viviarto?
By integrating Viviarto during the season, you benefit from our association management software for free for setting up your workshops and courses, with unlimited support. An opportunity not to be missed to discover the platform without any cost or commitment.
For year-round use, whether for regular or occasional activities, opt for an annual subscription to our modules. Prices, adapted to the size of your theater school, also offer staggered payment options for greater flexibility. Choose the support plan that suits you from the autonomous, partial support, or 100% support options.
To learn more, consult our prices or contact us directly
How does it work?
To begin your experience with Viviarto, the first step is to contact us, either by phone at 06 65 05 38 51 or via our online contact form.
Following this exchange, you have the option to create your theater school or association account yourself or request assistance from your Viviarto Representative.
Once your account is activated, facilitate the registration of your students/members by offering direct registration from their smartphones for all your upcoming activities (classes, class cards, workshops, events).
After publication, your theater class schedule is accessible on a dedicated page, securely hosted by Viviarto. Simplify the registration process by integrating the link to this page directly on your website.
Your future students/members can thus register independently, choosing the class that suits them best, on the day and time of their choice.
Then, track the occupancy of your classes in real time.
Do not hesitate to contact your Viviarto Representative, who, well aware of your situation, will be able to offer solutions adapted to your specific needs.
Will the theater school and association management software relieve my daily burden?
Undoubtedly! Viviarto is designed to provide you with daily relief. Thanks to our management software for theater schools and associations, your students’/members’ registrations are automatically organized in real time in your database, thus lightening your administrative burden to a simple monitoring of your theater class occupancy.
The intuitive and fluid registration on our website for your students/members also helps to minimize redundant questions. Managing your activities with our platform literally saves you up to 90% of time on administrative tasks.
At Viviarto, our mission is accomplished when you are confident in using our management software for theater schools and associations. That’s why every new structure opting for Viviarto benefits from daily follow-up provided by a Viviarto Representative via emails, video conferences, and phone calls.
Choosing Viviarto means adopting a modern and simple management solution, with the assurance of reliable and responsive local support.
Is online payment mandatory?
Absolutely not, you are completely free to choose. 🙂 You have complete freedom to manage registrations without using online payment, whether by opting for check collection or other methods. The Viviarto theater school and association management software facilitates access to ALL your activities and adapts to ALL your members, regardless of the payment methods you prefer.
Integrating online payment for associations for your registrants, however, offers many advantages: it considerably simplifies management compared to collecting checks. You have the flexibility, for example, to offer direct debit options in 1, 3, or 10 installments for the same course, with deadlines that you set according to your preferences.
Do not hesitate to contact our experts for an in-depth discussion on the most suitable option for your situation. You can reach them by phone at 06 65 05 38 51 or by email via our contact form.
Are online payments secure?
Without a doubt! At Viviarto, the security of your payments is a primary concern. Every transaction made on our platform is 100% guaranteed secure.
Daily, Viviarto processes thousands of online payments, and the robustness of these transactions is crucial to maintaining our impeccable reputation. We implement advanced security measures to guarantee the confidentiality and integrity of all financial transactions.
Why use Viviarto rather than other management software?
Viviarto stands out as a unique platform that truly simplifies the registration process for students and members of theater schools and associations, dedicating itself exclusively to this field. Our intuitive activity schedules are specially designed taking into account all the specificities of theater schools and associations. Our goal is simple: to make registration for your activities as easy as possible to achieve a 100% occupancy rate.
What makes Viviarto strong is the daily support provided by our passionate experts. You are assured of never being left alone in front of your screen, without guidance. The human quality of our follow-up is unparalleled, as all our clients attest.
Beyond management tools, we offer every theater school and association that joins the Viviarto community the opportunity to promote its activities, thus increasing registrations through exchanges with our communication experts.
That’s why 95% of the structures we support decide to remain loyal to Viviarto from one season to the next, continuing to manage their classes and workshops with our software specialized in theater schools and associations.
IT scares me: Can I still use Viviarto?
Yes, of course! At Viviarto, we understand that IT can seem intimidating, but our support is comprehensive, and our management tools are designed to be easy to use. As soon as you register with Viviarto, we assign a Representative from our team, who becomes your main point of contact.
Your Representative’s first mission will be to thoroughly understand how your structure operates during a 30-minute phone or video call with you. If IT seems complex to you, and you are not equipped, no worries! Your Viviarto Representative will handle all initial steps, including recording your activity schedule on the platform. Then, he or she will gradually guide you in using the essential daily management tools.
Our strength lies in the quality of our support. All our clients confirm it: no matter the difficulty, Viviarto is always there to respond quickly. 😉
I already use AssoConnect, can I use Viviarto?
Absolutely, you have the option to use both software to optimize the management of your structure, as they complement each other perfectly.
Viviarto offers a complete solution to simplify online registrations for your students/members for your theater classes. It provides an optimized registration process, with dynamic schedules adapted to all possible configurations: sliding scale fees for multiple class bookings, subscription or non-subscription registration, perfect management of year-long classes, quota management, etc. Whether for managing online or direct registrations, with or without online payment, Viviarto meets your needs. However, it does not allow you to enter your structure’s expenses or generate a financial statement.
AssoConnect, on the other hand, is primarily designed as accounting software for associations. It offers you the possibility to generate a detailed financial statement for your structure, covering revenues and expenses. It is an essential tool for your accountant. However, its member registration process is more basic and less adapted to theater schools and associations, particularly due to the absence of a schedule-based presentation.
Thus, Viviarto excels in optimized registration management, while AssoConnect is indispensable for managing your accounting. By combining them, you benefit from a complete and efficient solution to meet all the needs of your structure.
I already use HelloAsso, can I use Viviarto?
Exactly, Viviarto and HelloAsso are designed for distinct uses, which makes them perfectly compatible for simultaneous use.
Viviarto was specially developed to simplify the daily management of your theater school or association. It offers features perfectly suited to these needs, such as an optimized registration process to minimize errors and questions, automated generation of registration lists and attendance sheets, customizable emailing lists by class, dates, and other criteria, fully administrable online or offline payment options, efficient export of 100% of your data, and much more. It is in this practical aspect of management that Viviarto excels.
On the other hand, HelloAsso can be an interesting complement to Viviarto for managing occasional events such as shows, outings, and parties. Although you can manage these events in Viviarto, some dance schools find it advantageous to use HelloAsso, especially for these types of occasional activities.
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Try our solutions for free for up to 5 activities
Open the curtain on a new Era of management
100% free if you don’t use online payment.
1.92% VAT-inclusive commission if you use online payment