Scheduling software to simplify your life
The scheduling software that delivers a smooth, intuitive and efficient experience. Whether you're managing the schedules of a center, association, club or school, our software is designed to transform your organization and optimize your time.
Try the software free of charge for up to 5 activities
Optimize your schedule management with flexibility
Intuitive planning
Our intuitive user interface makes planning quick and easy. Create, modify and view schedules in just a few clicks, and manage changes effortlessly.
Reports and analyses
Get detailed reports on resource utilization, attendance and other important metrics. Use this data to optimize your schedules and improve time management.
Resource management
Assign resources such as rooms, trainers, online payments or registration forms efficiently. Our system provides a clear overview for optimal resource allocation.
What our customers say about us
I save time
"I used to do paintings by hand, but we have 70 dance classes, so it was a bit of a long-winded process".
It's more accessible
"The participant has access to all planning information directly on the platform: time, teacher, available places etc..."
A clear vision
"All the information is grouped together on my schedule, so I can directly see who's registered, who the trainers are, the call list..."
Real-life stories of success and increased efficiency. Find out how Viviarto software has transformed scheduling for our customers.
Loys at your service
Are you an association, club or school? Do you have any questions about scheduling software? Don't hesitate to contact me, I'll be delighted to help! 😉
- 06 65 05 38 51
Hello, I'm Loys!
As co-founder of Viviarto, I enjoy being close to the schools, clubs and associations that have chosen Viviarto as their planning management software.
Why choose Viviarto scheduling software?
Maximize productivity and harmony with schedule management
Publish your schedule online: our system makes your schedule visible online, making registration accessible and convenient. Participants can view availability in real time and choose the slots that best suit their schedules, simplifying the registration process and increasing user satisfaction.
Ease of use: designed to be used by everyone, our scheduling software offers a simple, straightforward user experience, reducing the learning curve and increasing efficiency. You don't need to be a computer expert to use it.
Support and assistance: our support team is always on hand to help you get the most out of Viviarto. You'll have a dedicated, responsive contact who will be with you every step of the way.
Adaptability and customization: our solution adapts to the unique needs of each structure, and our scheduling software is constantly improved thanks to feedback from our customers. Customize your schedule according to your organization's specific needs for tailor-made management.
How does it work?
1. Create your activities / events
Start by defining your activities or events in the software. You can customize every detail, from event description to dates and times. Our user-friendly interface makes this process quick and intuitive, allowing you to set up a variety of activities - regular courses, year-round courses, events...
2. Combining resources
Assign various resources to each activity or event. Integrate payment options for registrations, assign trainers or staff, and create customized forms to collect specific information from participants. Our system enables centralized management of all these resources, guaranteeing smooth, efficient organization.
3. Submit your schedule online
Publish your schedule online to enable participants to view available activities and register easily. Our system displays schedules in real time, giving participants the flexibility to choose the slots that best suit their schedule.
4. Follow-up and schedule management
Manage and track all your scheduling information. Our software provides a complete overview of registrations, attendance, payments and other essential data. Use this information to analyze the performance of your activities, and adapt your offer in line with demand.
1. Create your activities / events
Start by defining your activities or events in the scheduling software. You can customize every detail, from event description to dates and times. Our user-friendly interface makes this process quick and intuitive, allowing you to set up a variety of activities, regular courses, year-round courses, events...
3. Submit your schedule online
Publish your schedule online to enable participants to view available activities and register easily. Our system displays schedules in real time, giving participants the flexibility to choose the slots that best suit their schedule.
2. Combine resources
Assign various resources to each activity or event. Integrate payment options for registrations, assign trainers or staff, and create customized forms to collect specific information from participants. Our system enables centralized management of all these resources, guaranteeing smooth, efficient organization.
4. Follow-up and schedule management
Manage and track all your scheduling information. Our software provides a complete overview of registrations, attendance, payments and other essential data. Use this information to analyze the performance of your activities, and adapt your offer in line with demand.
FAQ : Planning software
How does scheduling software facilitate activity planning?
Our scheduling software is specifically designed to make activity planning as easy and flexible as possible.
Creation and modification: the software interface enables users to create and modify activity schedules simply and directly. Whether adding a new activity, modifying an existing schedule, cancelling an activity, modifying the room or photo, all these actions are just a few clicks away.
Clear visualization: the management software presents schedules in visually clear and comprehensible formats, thanks to color-coding for example, with available slots noted in real time, helping users to get a quick overview of all scheduled activities. This enables better management of time and resources, and helps to quickly identify available slots or potential conflicts.
Flexibility and speed: one of the major assets of our software is its ability to enable rapid, flexible adjustments to schedules. If a change is necessary, whether due to an unforeseen constraint or a new opportunity, the software enables you to react quickly and modify the schedule accordingly.
Planning management software makes the process of planning activities and events much easier for users, offering an intuitive user interface, clear visualization and great flexibility. This enables organizations to manage their activities more efficiently and responsively.
Does the scheduling software provide reports and analyses?
Our scheduling software includes advanced reporting and analysis tools to help users evaluate the effectiveness of their schedules.
The ability to analyze various aspects of planning, such as activity attendance, resource utilization and scheduling efficiency. This information provides clear, precise data for a better understanding of performance. The management software enables the data collected to be analyzed to identify trends and gain in-depth insights. This analysis helps to identify areas for improvement and recognize best practices.
This means that scheduling software doesn't just plan events, but also provides essential tools for evaluating and continually improving activity management.
How does management software help avoid overbooking or scheduling conflicts?
Schedule management software is designed to effectively prevent overbooking and scheduling conflicts. Here's how it works:
- You define quantities or a maximum number of places for each activity. This function ensures that the number of registrations does not exceed the planned capacity.
- Waiting list: If you decide to activate the waiting list, when an activity is full, participants can register on this list and will be informed if a place becomes available. This feature allows you to effectively manage withdrawals and maximize participation without the risk of overbooking. If the waiting list is not activated, the software automatically detects when maximum capacity has been reached and marks the activity as full, thus preventing any further registrations.
- Flexibility and real-time updates: let's say you want to increase the capacity of a sold-out activity, you can do so directly from the schedule. The software updates the schedule in real time, enabling participants to register or re-register according to the new availability.
Find out more about our online registration software for associations.
In short, our scheduling software offers intelligent, flexible solutions for managing capacities and registrations, ensuring smooth, overload-free management of activities and events.
Is it possible to customize planning views according to the user's needs?
Customization of planning views is a key feature that responds to the diverse needs and preferences of users.
Users have the freedom to choose from a variety of views to organize and visualize their activities. These include a weekly schedule for fixed year-round activities, for single courses and/or trial courses, as well as monthly presentations, course cards and internship planning options.
Users can apply filters to highlight the information most relevant to their needs. Whether it's to display certain course categories, specific time slots or activity types, filters make schedule management more precise and targeted.
Our scheduling software lets users decide which view to use for each type of activity. This means that different types of activity can be optimally visualized according to their nature. What's more, several different views can be displayed simultaneously, enabling both global and detailed management of schedules.
Does the software offer data backup and archiving?
The scheduling software offers data backup and archiving options, ensuring the security and continuity of information.
Archive data to access past records and activity history when needed. This function is particularly useful for situations such as the need to retrieve past student records or to keep a history of past activities.
At the end of each season, structure administrators can archive the entire season. Archive the season without losing data and prep the next one efficiently.
Data from archived seasons can be easily retrieved thanks to a mass duplication option. This means that parameters from previous seasons can be reused for the new season, simply by assigning new dates. Easily reuse past season data with mass duplication for faster planning setup.
Backup tools ensure smooth seasonal transitions and data security.
Try our solutions free of charge for up to 5 activities
Book a free demo and see how our scheduling software transforms your time management.
100% free of charge if you don't use online payment .
Commission of 1.92% incl. VAT if you use online payment