Software for managing members and participants
Optimize your community management
With Viviarto, you can simplify your member management and focus on what really matters: the development of your community. Our software is designed to automate repetitive tasks and efficiently organize member data.
Try the software free of charge for up to 5 activities
Take control of your member/participant management
Centralized management
Create detailed profiles and collect information using customizable forms. Keep track of each member's involvement in the organization, thanks to historical data. Member records centralize all information.
Payment tracking
Manage payments and donations with an integrated payment system. Easily send notifications and reminders for renewals. See the fill rate for each course/activity at a glance.
Effective communication
Keep your members informed of the latest news and events with e-mailing tools. Gather member feedback directly via the software. Keep your members and participants informed of important changes with alerts and notifications.
They transformed their management with Viviarto
Time saving
"I used to do paintings by hand, but we have 70 dance classes, so it was a bit of a long-winded process".
A clear vision
"It allows us to centralize all data, members and their files. We can see at a click of a button how many people are enrolled in which course".
Member follow-up
"We can easily see when someone is absent for 2-3 classes, try to find out what happened and follow up with our members".
At Viviarto, we're proud of the partnerships we've built with our users. Their success is our greatest reward. Here's what some of them have to say
Loys at your service
Are you a sports association, club or school? Do you need help managing your members/participants? Don't hesitate to contact me, I'll be delighted to help! 😉
- 06 65 05 38 51
Hello, I'm Loys!
As co-founder of Viviarto, I love being close to the schools, clubs and associations that have chosen Viviarto as their member management software!
Why choose Viviarto for your membership management?
Your ideal partner for effortless membership management
Enhanced security: at Viviarto, security isn't an option, it's a promise. We use state-of-the-art technologies to ensure the protection of your members' data. Every financial transaction is secured by Stripe, giving you total peace of mind.
Flexibility and customization: our modular platform lets you tailor functionality to your organization's unique requirements. With an intuitive interface, managing your members has never been easier or more enjoyable.
Assistance and customer support: our dedicated team is always ready to assist you. Whether you need quick help with a feature or in-depth training on the software, your dedicated contact is there to ensure that your experience with Viviarto is always smooth and productive.
Efficient management: from registering members to monitoring their commitment, Viviarto makes member management easy and efficient. Our system enables you to keep precise track of each member's activity, simplifying day-to-day management.
How does it work?
1. Create customized forms
Choose the information you want to collect, from basic data to specific details. Our user-friendly interface lets you design forms that perfectly match your needs, ensuring that you collect all the information you need right from the start.
2. Members register online
Offer your members the convenience of online registration in just a few clicks. Our streamlined system makes the registration process quick and effortless, accessible from any device. This increases member engagement and reduces the administrative burden on your team.
3. Track your payments, customize, add...
Stay up-to-date with payments and adapt the system to your needs. Whether you need to manage reimbursements or add additional options, our platform gives you the flexibility to manage all the financial facets of your organization.
4. Complete tracking of members and participants
Get a complete overview of your members' activity. Track attendance, view history and manage member information efficiently. This feature allows you to stay informed about each member's engagement and adjust your programs to best meet their needs.
1. Create customized forms
Choose the information you want to collect, from basic data to specific details. Our user-friendly interface lets you design forms that perfectly match your needs, ensuring that you collect all the information you need right from the start.
3. Track your payments, customize, add
Stay up-to-date with payments and adapt the system to your needs. Whether you need to manage reimbursements or add additional options, our platform gives you the flexibility to manage all the financial facets of your organization.
2. Members register online
Offer your members the convenience of online registration in just a few clicks. Our streamlined system makes the registration process quick and effortless, accessible from any device. This increases member engagement and reduces the administrative burden on your team.
4. Complete tracking of members and participants
Get a complete overview of your members' activity. Track attendance, view history and manage member information efficiently. This feature allows you to stay informed about each member's engagement and adjust your programs to best meet their needs.
"Viviarto takes us by the hand and guides us".
Laetitia Bisch (known as Titi) - Paris Impro
Our commitments at Viviarto
Evolution at the heart of our mission
- We adapt and evolve according to your feedback to always offer you the best possible experience.
- Our regular updates incorporate the latest advances, guaranteeing a solution that always lives up to your expectations.
Human support
- A dedicated team ready to help you every step of the way with Viviarto.
- A partner committed to your success, offering a relationship based on trust and collaboration.
FAQ : Member management software
How does the software facilitate the management of members and participants?
Our member management software provides a centralized platform for tracking and managing all member information, from personal data to payment history, simplifying administrative processes.
Centralized information: the software brings together all member or participant data, personal details, payment and participation history, in a single, easily accessible and secure location.
Process automation: repetitive tasks such as registering memberships, managing contributions and sending renewal reminders are automated, allowing your team to concentrate on higher value-added activities.
Efficient communication: Thanks to integrated tools, the software enables you to send personalized communications, such as newsletters and event announcements, directly to members and participants, thus boosting engagement and loyalty. Filter and target mailings to the right people.
Registration management: The software makes it easy to manage registrations directly online and organize events, offering a fluid user experience for members and simplified follow-up for organizers. You can see in real time whether the activity is full or how many places are left, who's on the waiting list, etc.Learn more about the online registration functionality.
Analysis and reporting: The software provides analysis and reporting tools to track trends, assess member participation and optimize management and communication strategies.
Does the software offer different payment options, on-site and online?
Yes, our member management software is designed to offer great flexibility in payment options, meeting the varied needs of associations and their members. It supports both online and onsite payments, ensuring a convenient payment experience for all.
Online payment options: the software enables members to pay their subscriptions or other fees online via a variety of methods, including credit cards and direct debits, in one or more instalments. Online transactions are secured by advanced encryption protocols using Stripe technology, ensuring the protection of members' financial information.
On-site payments: for members who prefer face-to-face transactions, the software also supports on-site payments. This includes cash, cheque or credit card payments on site via an electronic payment terminal (EPT) etc. This option is ideal for events or situations where online payments are not possible or preferred.
By integrating various payment methods, Viviarto 's member and participant management software ensures that all member preferences and requirements are taken into account, offering a complete and accessible payment solution.
How does the software manage communication with members?
Our member management software is specially designed to facilitate and optimize communication between your association and its members. Here's how it works to improve this crucial aspect:
Integrated communication tools: the software includes comprehensive communication tools that enable you to send emails and SMS directly from the platform. These tools are designed to simplify the dissemination of important information, updates on association activities, or event announcements.
Message personalization: you can personalize your messages according to member groups or individual preferences, thanks to a filtered search system, ensuring that communication is relevant and targeted. This increases the effectiveness of interactions and improves member engagement.
Viviarto 's membership management software makes communication with your members easier, more targeted and more effective, strengthening the ties between your association and its members.
Is it possible to extract reports and analyses from member/participant data?
Our member/participant management software enhances the management of your association with advanced analysis and reporting functions:
- Tailor-made reports: analyze various aspects of member data, from membership details to event attendance.
- Absence/attendance: the ability for each teacher/lecturer/leader to call in from their smartphone enables precise monitoring of the regularity of members/participants in each activity or event.
- Intuitive visualization: use graphical dashboards to quickly and clearly read key statistics and performance indicators.
- Easy export: share your tables by exporting data and reports, suitable for a variety of uses. All tables in the software feature filters and pdf or excel exports, allowing you to report on absolutely all your management from A to Z.
With these tools, our software transforms raw data into valuable information, supporting your decision-making and strategic planning.
Does the software comply with data protection regulations?
Yes, compliance with data protection regulations is a fundamental component of our member management software. We understand the importance of data security and confidentiality in managing association members. That's why our software is designed to be fully compliant with current regulations, such as the RGPD for European users.
Our software is regularly updated to ensure that it remains compliant with the latest data protection regulations and best practices.
Try our solutions free of charge for up to 5 activities
See for yourself how our software can transform your membership management. Contact us for a personalized demo.
100% free of charge if you don't use online payment .
Commission of 1.92% incl. VAT if you use online payment