Managing association members with Viviarto
The Viviarto solution for association member management: our innovative software is designed to boosting engagement and easing administrative burden.
Try the software free of charge for up to 5 activities
Make your member management easier and more impactful
Intuitive member profile management
Easily create and manage your members' profiles. Our system collects and organizes all important information, providing fast access and real-time updates.
Payment tracking
Optimize your association's financial management with our integrated payment solution. Simplify the process of paying membership fees and receiving donations with a secure, user-friendly system.
Easier communication
Stay connected to your community with our advanced email tools. Easily share news and event announcements, ensuring clear and constant communication with your members.
Testimonials: The Viviarto experience
I saved time
"I used to do paintings by hand, but we have 70 dance classes, so it was a bit of a long-winded process".
A clear vision
"It allows us to have all the data centralized, the members and their files. We can see at a glance how many people are registered for which course".
Member follow-up
"We can easily see when someone is absent for 2-3 classes, try to find out what happened and follow up with our members".
Find out how our membership management software has made a tangible difference to various associations. Here's what our customers have to say.
Loys at your service
Do you need help managing your members within your association? Don't hesitate to contact me, I'll be delighted to help! 😉
- 06 65 05 38 51
Hello, I'm Loys!
As co-founder of Viviarto, I love being close to the associations that have chosen Viviarto as their member management software!
Why choose Viviarto to manage your association's members?
Your ideal partner for effortless member management
Data security and confidentiality: we take data protection seriously. Viviarto ensures the security and confidentiality of your members' information, in accordance with data protection standards.
Adaptability and customization: our solution adapts to your needs. Customize functionalities to meet your association's specific management needs, offering your members a unique experience.
Assistance and customer support: we understand the crucial importance of effective association membership management. That's why our team is fully committed to your success. Take advantage of tailor-made support and prompt assistance to make the most of all our membership management software's features.
How does it work?
1. Create customized forms
Our tool lets you easily design forms for member registrations, inquiries, or event registrations. Integrate specific fields to collect all essential information.
2. Members register online
members of your association can easily register online. They access the forms via your website or direct links, fill in the necessary information and actively engage with your organization. This step simplifies the membership process and makes registration accessible to all.
3. Track your payments, customize, add...
Manage payments efficiently with our integrated system. Track transactions, customize amounts according to membership categories, and add additional payment options if required. Our system gives you a complete overview of your finances, simplifying cash flow management.
4. Comprehensive tracking of your association’s members
Get a complete overview of your members with detailed tracking. Our software lets you view members' history, track their participation in activities, manage membership renewals and analyze data to better understand your membership base. This functionality is essential for maintaining effective, proactive management of your association's membership.
1. Create customized forms
Our tool lets you easily design forms for member registrations, inquiries, or event registrations. Integrate specific fields to collect all essential information.
3. Track your payments, customize, add
Manage payments efficiently with our integrated system. Track transactions, customize amounts according to membership categories, and add additional payment options if required. Our system gives you a complete overview of your finances, simplifying cash flow management.
2. Members register online
Your association's members can easily register online. They access the forms via your website or direct links, fill in the necessary information and actively engage with your organization. This step simplifies the membership process and makes registration accessible to all.
4. Comprehensive tracking of your association’s members
Get a complete overview of your members with detailed tracking. Our software lets you view members' history, track their participation in activities, manage membership renewals and analyze data to better understand your member base.
Our commitments at Viviarto : innovation and support
Innovation
- We are committed to constantly developing new features and enhancements for our association membership management software. Our aim is to offer you a solution that is always in step with the latest technologies and industry trends, ensuring that your association remains at the cutting edge of efficiency and modernity.
Personalized, human support
- We firmly believe that technology must go hand in hand with quality human support. That's why our dedicated team is always ready to assist, advise and guide you in the use of our software.
FAQ : Association membership management
How does association member management software simplify member management?
Our association member management software is designed to make management significantly easier by centralizing all data and processes in a single platform.
The software offers a single location for storing and accessing all member information. This includes personal data, payment history, contact information and preferences. Having all this data in one place, the "member record", makes it much easier to track and update member information.
The software automates and simplifies the membership and renewal process. Members can register, renew and make payments directly via the software, reducing the administrative burden and increasing efficiency. They themselves fill in the forms with the information you request, attachments, etc.More about online registration
Thanks to integrated communication tools, the software makes it easy to send announcements and important information to members. This centralized functionality makes communication more consistent and less time-consuming.
In short, association member management software makes member management smoother and less complex, by automating repetitive tasks and grouping all necessary functions in a single, easy-to-use package.
Does the software enable easy communication with members?
Yes, our association member management software is designed to make communication with members both efficient and straightforward. It integrates communication tools that make it easy to send various types of messages.
E-mails to inform members of association news, upcoming events, or any important changes. For more immediate or urgent communications, the software offers the option of sending SMS messages from within the software. SMS messages can concern last-minute changes, activity cancellations, event reminders, or important information that all members need to know quickly.
All these communication features are designed to be easy to use. The software's intuitive interface enables association managers to compose, program and send communications without requiring advanced technical skills.
Mailings are targeted using advanced search filters. This enables us to create more relevant communications by addressing the right people directly.
In short, association member management software greatly facilitates communication between the association and its members, offering effective, easy-to-use tools to ensure that important information is shared in a timely and efficient manner.
Can members register online themselves?
Yes, in our association membership management software, members have the ability to register online on their own. This feature makes the membership process more accessible and convenient for both members and association managers.
Members can access the online registration form via the platform. This form can be completed and submitted online, greatly simplifying the membership process.
Members are not obliged to register online, and you have the option of entering paper registrations directly into the software for those who don't want to / can't register online.
By registering online, members can manage their personal information themselves. They can enter and update data such as contact details, preferences and other relevant information.
The software also enables members to pay their membership fees online at the time of registration. This includes the ability to use a variety of secure online or on-site payment methods, making the membership process complete and effortless. Find out more about online payment
After registration, members receive confirmation, ensuring total transparency and effective communication throughout the membership process.
In short, association member management software offers a comprehensive solution that enables members to register online easily, manage their personal information and pay their dues, improving the membership experience and reducing the administrative burden for association managers.
How does the software ensure the confidentiality and security of member data?
The confidentiality and security of member data is absolutely paramount to us in our association member management software. We understand the crucial importance of protecting our users' sensitive information.
Protecting members' personal and financial data is at the heart of our mission. We take all necessary measures to ensure that member information remains private and secure at all times. Our transactions are 100% secure
For online payments, our software uses Stripe technology, a recognized leader in secure payment solutions. Stripe provides high-level transaction security, ensuring that all payment information is processed securely and compliantly.
Our software is designed to comply with international data protection regulations, such as the GDPR. We are committed to complying with these standards to provide the best possible protection for member data.
By placing data confidentiality and security at the forefront of our concerns, and using state-of-the-art technologies such as Stripe for financial transactions, our association member management software offers a reliable and secure environment for managing member data.
Try our solutions free of charge for up to 5 activities
Request a free demo and see how our software can revolutionize membership management in your association.
100% free of charge if you don't use online payment .
Commission of 1.92% incl. VAT if you use online payment